Here at WRI, we are constantly working to understand and minimize the environmental impacts of our work. Using research and expertise from around the Institute to guide us, WRI is committed to limiting the resources we use and purchasing products that reflect our environmental and social mission.
Our guidelines at our Washington, D.C. office require paper products to be certified1 and have high recycled fiber content. However, we had not identified other requirements beyond product certification, nor had we effectively communicated these guidelines or any paper purchasing standards with our non-D.C. offices. We also found that we were not maintaining records on all our offices’ paper purchases.
We actually know little about the origin and the supply chains of some of these products; and
In one instance, we had inadvertently purchased a potentially controversial product.
This realization underscores how important it is for organizations to take a closer look at their purchasing decisions. Even with the best intentions, it is easy to lose track of where paper comes from.
What Is Fiber Analysis?
By analyzing a paper sample's reaction to certain chemicals, fiber testing can identify the type of fibers included (softwoods such as pine, fir, hemlock; and hardwoods such as eucalyptus, oak, mahogany, teak), the types of timber processing (e.g. fibers extracted through chemical or semi-chemical processes), and if the paper is likely made from recycled materials. Depending on the condition of the wood fibers and vessels (cell structure found only in hardwood species), experts can determine the genus of the tree and sometimes even the species. Interested in learning more about fiber testing? Please see WRI’s blog post, Fiber Testing Paper and the Lacey Act.
Testing Our Paper Supply Chains
The first step was to identify what paper products we use. Our offices in Washington, D.C., Beijing, and Mumbai developed a spreadsheet that listed the brand, manufacturer, distributor and/or retailer, and the country of origin for each paper product in the office. We compiled this information from the labels and, in some cases, by directly asking our suppliers. The lists included office paper (e.g. envelopes, notebooks, printing paper), personal hygiene products (e.g. facial tissues, paper towels), and other odds and ends (e.g. paper plates and cups, promotional goods).
Together, the three offices identified 64 products from more than 10 manufacturers all over the world. For some products, we found little information about their origin, particularly those purchased by our India and China offices.
Next, we prioritized paper samples for fiber testing based on supply chain information, company, and country of origin. Because of limited funds to cover fiber analysis, we focused on products that had few details about their supply chains, those from companies with controversial reputations, and those from countries where there are significant illegal logging claims. Choosing samples involved judgment calls, and we based our decisions on publicly available information and our staff’s expertise.
Of the 64 products, we chose seven high-priority samples: two products from our D.C. office; one product from our Mumbai office; and four products from our Beijing office. Fiber analysis can cost anywhere between $100 and $200 per sample, so it was important to choose wisely.
Finally, we shipped the samples to Integrated Paper Services, Inc.(IPS) for fiber analysis. The actual process had a quick turnaround. Only a couple weeks after we mailed in our samples, we had our results.
While all but one of the paper samples came back free of MTH, it is disquieting to realize that we have inadvertently purchased potentially controversial paper products. Like any organization, we have a responsibility to use reputable suppliers and to purchase goods that meet defined expectations.
We are now developing individualized paper purchasing guidelines for each of our offices. We will design these guidelines to:
Outline our expectations for environmentally sound products that are of legal origin, defining what we consider acceptable and what is not;
Account for the types of products available regionally and the varying purchasing practices of our different offices;
Give preference to third-party verified/certified products and products with high-recycled content, as well as provide for acceptable alternatives for when such products are unavailable;
Train our staff to (a) ask for and seek more detailed information about the supply chains of the paper products we use; and (b) assess the potential risk of sourcing unwanted fibers; and
Discontinue the purchase of products that might contain unwanted materials until better information about their supply chain becomes available.
Designing the guidelines is only the beginning. As we implement them, we plan to continue monitoring for known risks and testing paper samples periodically. We will adjust our purchasing guidelines as necessary.
Our experience evaluating our paper supply chains has helped us understand the importance of “walking the talk” and paying close attention to our purchasing decisions. We now have a better understanding of our paper products’ supply chains, and we are in a better position to develop an achievable and sustainable purchasing policy.
LEARN MORE: To find out how to test the paper at your organization, please contact Amanda Stevens (firstname.lastname@example.org) or Ruth Nogueron (email@example.com).
Certified products give an extra level of confidence to the consumer that environmental and social concerns were addressed during production and manufacturing. WRI prefers products certified against globally recognized, third-party verified certification standards for both forest management and paper manufacturing processes. ↩︎